Frequently Asked Questions

1. How do I register for EcoFarm Conference?

Register online at www.eco-farm.org/conference to reserve your space at the conference. Each attendee must register and pay individually. All registrants must agree to comply with EcoFarm’s Covid Policy and state and county regulations as they develop and show proof of vaccination using CrowdPass. No onsite registration this year.

2. Can I register more than one person at a time and make just one payment?

No, everyone must register and pay individually. Group registration is available for qualifying groups of 10 or more by prior approval. If you are interested in registering your group, email your request to abigail@eco-farm.org

3. Does the conference sell out?

Meals, lodging, and pre-conference events may sell-out early. We will close choices down on the online registration form as we sell out. Waitlists may be available for some items or programs.

4. What if I have to cancel my registration?

All cancellations must be requested in writing by sending an email to ecofarm@planitnow.com. PlanIt Now will confirm your cancellation by email. You may also reach them by phone at 240-552-9195. The refund amount you are eligible for changes as the conference approaches; please see the table below for important registration dates, including dates for specific cancellation fees.

Registration, Discounts, Cancellation
$60 off discount available with code resilient60	Until October 31, 2021
$30 off discount available with code	November 1 - December 17, 2021
$55 cancellation fee	Until December 18, 2021
50% Cancellation fee	December 19, 2021 - January 9, 2022
No cancellation refunds With the exception of verified covid-19 - see Covid Policy for details.	After January 9, 2022
Online registration closes at 11:59pm No onsite registration this year.	January 14, 2022

5. If I am eligible, when and how will I receive my refund?

Eligible refunds will be issued through credit card or check, based on your original method of payment, and in accordance with the refund policy, as soon as possible.

6. How do I reserve lodging?

For the 2022 conference, EcoFarm is instituting a major change in the way we handle lodging. You will no longer book your room through EcoFarm when you complete your conference registration. Instead, these will be two separate processes. You will continue to book your conference registration with EcoFarm on our website. To reserve your lodging, you will go to Asilomar’s website set up for EcoFarmers: https://book.passkey.com/e/50234750 , and complete that transaction separately.

Lodging at Asilomar is reserved for conference attendees only. If your spouse/partner plans to travel with you, but not register for the conference, please register yourself for the conference without lodging at Asilomar and reserve a room for you and your spouse/family at Pacific Gardens or Deer Haven adjacent to the Asilomar Conference Grounds, as these two offsite motels offer single or double occupancy for one price. In addition, there are several other motels in Pacific Grove where you may make your own lodging arrangements.

Each conference lodging night at Asilomar includes three meals—dinner, breakfast, and lunch. Check in time at Asilomar is 3pm. Attendees arriving early may store their luggage at the front desk.

7. Can I share a room?

Spouses, partners, and friends MUST each register for the conference. You must request each other as roommates in order to be assigned to the same room. You may request up to three roommates for quad rooms. If you request someone to be your roommate, and they do not request you, your reservation will be put on hold. All requested roommates must be registered for the same lodging nights. Asilomar will charge a $20 per person registration fee. Rooms with fireplaces or ocean views may cost extra. You can request a specific room, and early registrations receive priority.

Lodging at Asilomar is reserved for conference attendees only. If your spouse/partner plans to travel with you to Pacific Grove and will not be attending the conference, please register yourself for the conference without lodging at Asilomar and reserve a room for you and your spouse/family at Pacific Gardens or Deer Haven, as these two offsite motels offer single or double occupancy for one price. In addition, there are several other motels in Pacific Grove where you may make your own lodging arrangements.

8. Can I request a specific person(s) to room with?

Yes. Registered spouses, partners and friends must request each other to be assigned to the same room. All requested roommates must be registered for the same package and lodging nights. Please indicate your roommate(s) request on Asilomar's lodging portal. You may request up to three roommates (in a Triple/Quad room).

Yes. Spouses, partners and friends who are registered for the conference must request each other to be assigned to the same room. All requested roommates must be registered for the same lodging nights. Please indicate your roommate(s) request through Asilomar’s lodging portal. You may request up to three roommates (in a Quad room).

9. My spouse/partner and I are in a double room but we would like only one bed, how can we make that request?

You and your spouse/partner should each register for a double room at Asilomar on Asilomar's lodging portal and request each other as roommate. You should also include your preference for one bed.

10. What do I do with my luggage if I arrive before check-in time?

Attendees arriving early to Asilomar may store their luggage in the lobby near Guest Check-in. Note, however, this area is unsecured.

11. Can I buy meals separately at the conference?

Pre-purchasing meals is necessary for those registering without lodging in order to guarantee your meals at the conference. A limited number of meals may be available for purchase onsite, but if you want to ensure that you receive meals, PLEASE purchase them online as a part of your registration package.

14. Can I bring my child or spouse to the conference?

Vaccinated children are welcome at the EcoFarm Conference. Please use CrowdPass to verify their vaccination status. We cannot accommodate unvaccinated children this year in order to protect their health as well as the health of all our attendees.

15. Is childcare available during the conference?

Childcare will not be offered this year.

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