Organically Grown Company is seeking a full time Food Safety & Compliance Manager for our Operations department in our Portland, OR facility. Founded in 1978, Organically Grown Company (OGC) is the largest organic produce distributor in the Pacific Northwest. From locations in Oregon and Washington, OGC works with more than 300 growers and vendors to market and distribute produce to over 500 retail, wholesale and restaurant customers throughout the greater Pacific Northwest and beyond.
The Food Safety & Compliance Manager oversees the implementation of the requirements, policies, procedures, programs and training components of the food safety program. This position serves as the lead for product recall execution and communications, regulatory inspections, Global Food Safety Initiative, and Customer 2nd or 3rd party audits, food defense and interaction with customers on issues related to food safety.
The Food Safety & Compliance Manager facilitates the document control program and reporting for system usage and regulatory bodies. This position is also responsible for support tracking and communicating the Food Safety Key Performance Indicators (KPIs) and working with Organically Grown Company stakeholders to seek continuous improvement in KPIs. This role frequently partners with stakeholders from Operations, Safety, Facilities, Quality Assurance, Finance, Sales, and HR (Human Resources) to provide food safety leadership and subject matter expertise.
Primary Job Functions:
• Responsible for developing, coordinating and implementing programs intended to reduce or eliminate OGC food safety risk, liability and financial losses. Includes OGC facilities and processes as well as vendor, customer, trade partner and co-packer relationships.
• Manage the development and implementation of GFSI benchmarked GMP and organic certification for OGC facilities, focusing on handling, packing, repacking, vendor/customer verification and recall activities.
• Manage the company’s ability to meet all applicable state and federal food safety and food claim requirements while collaborating in the development and implementation of food safety and marketing claim policies and procedures. Partner with HR to establish tracking methods for co-worker training module completion.
• Routinely audit ongoing food safety conditions as well as operational food safety practices of all approved over-flow food storage warehouses. Complete verification activities associated with all Preventative Controls programs.
• Create an Environment of Learning for all coworkers while using food safety metrics as an opportunity to coach. Develop and implement education and training programs as it relates to food safety, organic and other trade-relevant compliance/requirements/best practices. Includes managing the training’s effectiveness and monitoring coworkers’ trainings.
• Manage OGC’s written Standard Operating Procedures (SOP’s), including SOP development and document control systems.
• Ensure compliance with applicable food safety regulatory requirements (Federal, State/Provincial and, Local).
• Partner with Operations and Facilities to design and upkeep sanitation program; provide oversight and training for maintaining facility cleanliness and sanitation standards.
• Routinely measure operational sanitation program compliance to ensure food is received, stored, handled and transported in a food-safe condition to customers and their patrons.
• Coordinates OGC’s effort to maintain a GFSI “audit-ready” state across all facilities.
• Conducts and/or manage internal GMP audits; files, records and communicates all data including corrective actions required. Analyze results and gather corrective action plans for audit non-conformance.
• Handle and oversee the product recall process to ensure timely communication and execution of product recalls and completion of related documentation.
• Act as a mentor and resource to fellow coworkers for food safety and compliance needs.
• Evaluate and manage all customer compliance requests and requirements:
• Organic certification, Additional Insured, GTIN, GAP, GHP, etc.
• Indemnity agreements, Letters of Guarantees.
• Act as a contact for compliance related inquiries
• Keep up to date on changes to organic regulations, or other national food and agriculture related policy that might be significant to OPWC, alert group and/or recommend course(s) of action.
• Approve new produce vendors of supply vendors.
• Oversee vendor and co-packer continued compliance status and documentation (i.e. organic cert/affidavits, food safety, insurance, Fair Trade, Salmon Safe, etc.).
• Oversee OGC’s internal organic certification (Organic System Plan) and associated documents.
• Maintain effective working relationships with regulatory authorities, industry trade groups, suppliers, owned companies, internal stakeholders, and customers.
• Maintain environmental monitoring program.
• Partner with Quality Assurance to monitor processes related to allergen storage and handling, foreign materials and unusual occurrences.
• Lead OGC’s Food Safety Committee by setting the agenda, tracking action items and managing committee approvals of documents and corrective actions.
• Exemplify OGC's Values and look to the company's best interests.
• Perform other duties as assigned or needed; must be flexible and agile to support OGC's business needs and mission.
Desired Education, Knowledge, Skills, & Abilities
• Bachelor’s degree in post-harvest agriculture, food science or closely related discipline preferred or the equivalent relevant experience.
• A minimum of 5 years’ experience in food safety and environmental testing with experience in a commercial produce distribution environment with quality systems management or on farm quality control experience.
• Supervisory experience a plus.
• HACCP, ServSafe, FDA Preventive Controls Qualified Individual (PCI) certification.
• Understanding of Food Safety regulations, laws, and best practices including those from FDA, USDA, and other state/provincial/ local entities.
• Deep understanding of all applicable rules under the Food safety Modernization Act (FSMA).
• Basic knowledge of food microbiology, food safety, sanitary design and food defense.
• Knowledge of organic certification process, product traceability and supplier verification.
• Substantial knowledge of food safety certification process and programs required.
• Ability to work cohesively in a team environment; able to switch tasks quickly and efficiently as needed.
• High attention to detail and ability to focus for extended periods of time.
• Knowledge of sustainable business practices.
• Strong verbal and written communication skills.
• Must demonstrate the ability to write reports, business correspondence, policies, and procedures, as well as effectively present information and respond to questions from groups of co-workers, managers, customers, and suppliers.
• Be self-driven and able to work independently; Timely with meeting work commitments.
• Be able to handle multiple assignments simultaneously, often with competing priorities.
• Ability to operate computers efficiently; knowledge of basic programs including Microsoft Office products.
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