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Membership and Administrative Coordinator at Community Alliance with Family Farmers - 10802

Job Title: 
Membership and Administrative Coordinator
Community Alliance with Family Farmers
36355 Russell Blvd
956160222 DAVIS
Job Type: 
Employment Type: 
Job Description: 

Under the supervision and direction of the Senior Manager of Development and Operations, the Coordinator provides support to CAFF’s Membership and Communications programs. This position will be an important part of building out CAFF’s membership and chapter structure, ensuring regular communication and contact with our farmer members throughout the state. The individual is also responsible for assisting with the production of membership materials, updating the database, and helping to maintain a web-based directory of California family farms. In addition, this person will also support the coordination of CAFF-wide events, such as conferences and fundraising events. A person who will excel in the position is someone who can help out where needed, be flexible and adaptable to situations, and is invested in CAFF’s mission and core values (read more here: Attention to detail is essential.

Duties & Responsibilities: 

Major Duties and Responsibilities

Essential responsibilities include, but are not limited to:

50% Membership
• Support the ongoing development of CAFF’s membership and chapter structures
• Membership outreach (via email, phone calls, text, social media) and activities including: membership processing, thank you notes and donor recognition, welcome letters, renewals, and appeal mailings
• Maintain accurate information in the database (including regular updating of address and contact information) and prepare and track membership metrics (mailing success rates, reports for Board meetings, membership retention, etc.)

20% Communications
• Ensure website is up to date and make edits on an ongoing basis
• Maintain a web-based directory of California family farms. Do follow up and outreach with farmers to grow the number of farmer listings
• Support social media outreach and blog writing as needed

30% Administration & General
• This person will be an important member of CAFF’s Admin Team and work closely with all members of the team on various projects
• Assist with organization-wide events, such as the California Small Farm Conference and Small Farm Tech Expo
• Participate in weekly all-staff meetings and annual all-staff gatherings
• Support fundraising efforts as needed
• Represent CAFF by participating in community activities and events as necessary
• Other duties and special projects as assigned

Education & Experience: 


Educational and Work Experience

High school diploma or equivalent
At least 2 years experience working in an administrative position, ideally with a non-profit organization
Experience working with farmers, in sustainable agriculture, or related field preferred
Knowledge, Skills and Abilities

Strong organizational skills with an ability to handle competing demands
Strong attention to detail and accuracy
Effective written and oral communication skills
Ability to work independently and from home while under COVID-19 restrictions
Strong computer skills, including above average knowledge of Microsoft Office applications, Google Suite, and WordPress or similar
Willing and able to maintain strict confidentiality
Desired experience: Salesforce and Adobe Creative Cloud
Physical Abilities

Ability to sit for long periods of time working at a computer.
Ability to lift up to 50 lbs.
Requires a full range of physical mobility, such as bending, stooping, lifting, turning, carrying objects, and grasping.

CAFF’s policy is that all persons are entitled to equal employment opportunities regardless of race, color, religion, gender, marital status, or sexual orientation.

Application Instructions: 

To apply: Interested applicants should submit a cover letter, resume, and the names and contact information of three references with the subject line “Membership and Administrative Coordinator” to by November 6, 2020.

Job Categories: 
Administrative & Finance