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Office Administrator at Sierra Harvest - 16651

Job Title: 
Office Administrator
Sierra Harvest
313 Railroad Ave Suite 201
95959 Nevada City , CA ,
Job Type: 
Employment Type: 
Job Description: 

Sierra Harvest is a nonprofit dedicated to transforming lives and strengthening community through fresh, local, seasonal food. We train dozens of farmers, organize hundreds of community events, and educate over 9,500 school children. We envision a thriving local food economy and a network of financially viable farms providing good food for the community, where health and wellness is the norm and people of all ages are engaged in growing, harvesting, preparing, and sharing fresh food. We are creating a place where farmers thrive and residents of all ages have access to nutritious, whole food.

The Office Administrator (OA) is an administrative support role designed to provide assistance to program managers and directors in the implementation and evaluation of Sierra Harvest educational programs and services. The OA is also responsible for the growth and stewardship of Sierra Harvest’s volunteer program matching talent to best meet community needs and drive program impact. This position also manages the office creating a productive and engaging place for Sierra Harvest employees, volunteers and supports to achieve its mission.

Salary range $41,600 - $49,920, depending on experience, plus 14 days paid time off (PTO), sick days, $50 per paycheck contribution to HSA for eligible employees or a $50 per paycheck wellness stipend, and 10 paid holidays annually. In addition, we offer paid professional development, 401K retirement savings plan with employer match up to 1%, and self-care planning tools and support.

Position is 32-40 hours per week with 80%+ being in the office. Must be available to work occasional nights and weekend to support program staff.

At Sierra Harvest, our founding was built on equity and we support and celebrate differences. Sierra Harvest is proud to be provide an Equal Opportunity workplace. We are committed to incorporating Justice, Equity, Diversity and Inclusion throughout our work, including improving our efforts to hire, support and engage BIPOC, LGBTQIA+ people, and members of other historically marginalized groups.

Duties & Responsibilities: 

Key Responsibilities:
Staff Support
- Provide administrative, project and technical support to staff resulting in enhanced
collaboration, efficiencies, and program impact.
- Support staff with all event registration needs
- Enter and track program data
- Respond to program participant inquiries
- Run errands for program managers/directors
- Create program surveys and summarize results
- Send bi-weekly staff reminders
- Facilitate monthly staff reports and meeting

Volunteer Program Management
- Coordinate with program managers to ensure that all volunteer needs are met
- Recruit, interview and orient all SH volunteers
- Train, supervise and recognize office volunteers
- Promote volunteer opportunities
- Maintain volunteer database
- Co-produce annual volunteer recognition event
- Administer annual volunteer survey, summarize and present findings, and implement program improvements

Office Management
- Provide outstanding customer service: answer phones, greet people who come to the office and create a welcoming atmosphere
- Perform general office administrative and clerical duties such as maintaining a professional looking, clutter-free, organized and clean office
- Maintain sufficient inventory of office
- Process, sort and route incoming and outgoing mail
- Run business errands
- Manage the organizations general emails (info@, data@ and calendar@) by responding to general inquiries or forwarding them to the appropriate staff
- Make weekly bank deposits, using exported reports from donor database software
- Technical troubleshooting with both hardware and software

Education & Experience: 

Essential Traits:
- Proactive problem solver anticipating the needs of staff
- Enjoy developing and rewarding volunteer talent
- Organized, systems-thinker who excels at streamlining and implementing administrative processes
- Love keeping office spaces clean and free of clutter
- Excel at organizing multiple tasks and requests
- Willingness to learn new technology
- Enthusiastic and approachable
- Ability to transition easily from one task/project to another
- Strong alignment and commitment to Sierra Harvest mission

Position requirements:
- Demonstrated ability to support staff by fulfilling program administrative needs
- Experience growing and managing a robust volunteer program
- Experience with database use and management
- Accomplished at developing processes and procedures that streamline program operations
- Ability to multi-task showing a solid understanding of how to manage competing priorities and communicate status of tasks
- Flexibility and ability to respond promptly to immediate needs and requests
- Exceptional attention to detail especially in verbal and written communications
- Proficiency with Microsoft Office Suite, especially Microsoft Excel

- Able to work on a computer for up to 8 hours a day, including sitting or standing at a desk for extended periods, reading a computer screen, and manually operating a keyboard.
- Able to clearly communicate in a variety of ways (in person, on phone, digital).
- Able to occasionally lift objects weighing up to 30 pounds.

Application Instructions: 

If you do not meet all of the job skills or qualifications and think you would be a good fit for this position, please tell us more about yourself and why. To request a disability accommodation in the application process, please contact our recruiting team at at least 48 hours in advance.

Applications will be accepted on a rolling basis until the position has been filled.

To apply, please send cover letter and resume to

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Job Categories: 
Administrative & Finance